Taste Silent Auction Guidelines

Table cost is $80 per table – we have procured a sponsor to offset some costs. 

MOBILE BIDDING –  Zoom Meeting  –  TBA (if necessary)

Mobile bidding will again be through OneCause/BidPal.

  • Booster clubs are responsible for entering all data regarding their items (item number, name, title, description, starting bid, $$ increments, etc. on your group Google spreadsheet.
    • Item photos must be renamed to match item number BEFORE uploading 
  • Auction items can be viewed online at 6 pm, Oct. 12th.  (Additional items can still be added)

AUCTION SITE (TENT)

  • Booster clubs are responsible for their own supplies & items
  • Booster clubs are responsible to staff their own workers for their tables
  • Taste for Los Al will provide overhead signs
  • During the evening, there will be a staff member to assist you at the “THE SILENT AUCTION INFORMATION TABLE”
  • There will be a sound system just for the Silent Auction Tent
    • Booster club representatives wishing to announce special items over the public address system or the DJ’s system need to notify Los Al Silent Auction Staff members 

FRIDAY, OCT. 13, 5:00 pm – MANDATORY SILENT AUCTION MEETING

  • Boosters will be assigned silent auction table locations on Friday evening.  
    • tables will be assigned by a combination of factors – including the number of tables, and by how well they followed ticket spreadsheet directions and deadlines
  • Boosters will be assigned SPECIFIC set-up times to drive up and drop off their auction items
  • Meeting 3:45 on Saturday with on-site BidPal support 

SATURDAY – 1:30pm, 1:45 pm, 2pm

  • Booster group cars will ONLY be permitted to enter and drop off auction items during those assigned times.  Once cars are unloaded, IMMEDIATELY move the car out of the event area.  
  • At 4 pm everyone will be asked to leave the Silent Auction Area, it will then be taped off and a guard will be posted until 6pm

 

SATURDAY – 6:00 pm – BACK-ENTRY (TWO PERSONS MAX PER BOOSTER CLUB)

  • TWO boosters per club will be permitted to use their back-entry tickets to enter the BACK ENTRANCE at 6:00. They will not be allowed in before that time.    No other volunteers will be allowed early entrance so plan your work shifts accordingly. 
  • Every club auction crew will have “easy access” which will allow them to do basic input after the original upload and list an item as picked up, etc. bidpal.net/t4la/go  <smart pay>pin “1967” Then you can search by name 
  • There will be BidPal support at the Information table to assist
  • The main Auction closes at 9pm
  • At 8:30 pm the DJ and text message will start announcements that bidding will close at 9:00 pm
  • At 9:00pm. bidding will close for all booster clubs at once 
  • Around 9:30 pm Los Al Silent Auction Staff will alert the Booster club representatives to start cleaning up
  • Each booster club is responsible to clear everything from their tables by 10 pm which includes ALL DECORATIONS (including table cloths, glitter, balloons, etc) AND TRASH AND BREAKDOWN OF TABLES
  • Taste for Los Al is not responsible for any stolen or misplaced auction items after 6:00 pm
  • Taste for Los Al is not responsible for any items left on the tables after 10:00 pm

For questions please contact Diana Hill (310) 720-7677 or Larry Strawther (562) 522-6670